Interiors and fit-out: worked example

A fit-out contractor turning one office quote into five packages

One office fit-out quote naturally splits into several trade packages. This is how a fit-out firm would send them out with SUBR.

The Review section of a quote in SUBR with four steps marked Done: the quote read, the read checked against the document, approved for scope, and two scopes cut.
A quote that has been read, checked with the office's two ticks and approved, with two scopes cut from it. Screen from SUBR's demonstration workspace. All names are invented.

This is a worked example, not a customer story. SUBR is new, so we show how a firm like this would use it. Real case studies from our Founding Firms will replace these examples.

The firm

A commercial interiors firm with an office of four, including an estimator and a project manager. It runs its own drylining gang and subcontracts the other trades.

Before SUBR

The winning quote covers partitions, ceilings, electrics, mechanical and flooring, all priced to the client. Every package has to be rebuilt by hand so no subcontractor sees the client price or another trade's figure.

Boards, studs and ceiling grid come from several distributors, so the estimator also writes the same materials list out again for each one.

With SUBR

Each step on a real SUBR screen. The screens come from the demonstration workspace and show one example job, a brickwork repair; a interiors and fit-out quote goes through exactly the same steps.

Quote read

The estimator uploads the client quote. AI reads it and the office checks the read against the document. If the priced lines do not add up to the sale price, SUBR asks for a written reason before the quote goes further.

The AI's read of a quote in SUBR: a scope summary, labour breakdown, materials breakdown, quantities, preparation and completion tasks, and the wording for the subcontractor.
What the AI read from the quote PDF: scope, labour, materials, quantities and the wording for the subcontractor. Screen from SUBR's demonstration workspace. All names are invented.

Scopes built

One quote becomes a scope per trade, ceilings, electrics, mechanical and flooring, each with no costs, margin or client price, plus a materials request for each distributor that carries none of the firm's prices.

The works section of a scope in SUBR with the sub-contractor scope, scaffolding scope, powered access and site materials supplier scope, and no costs, margin or client price.
One scope cut from the quote: the work, the scaffold and the materials wording a subcontractor needs. No job costs, margin or client price. Screen from SUBR's demonstration workspace. All names are invented.

Work offered

The office prices each scope and offers it to one subcontractor or to several. Each offer has its own link, so the ceilings firm only ever sees the ceilings scope and its own price.

A subcontractor's offer on a phone: price, basis, duration, payment and start date, what the job is, and four buttons to accept, decline, ask a question or propose a price.
The same offer on the subcontractor's phone: accept, decline, ask a question or propose a price. No account. Screen from SUBR, shown with invented example details. All names are invented.
The offers screen in SUBR with offers out to subcontractors listed by crew, and one offer open showing its price, its subcontractor and its status.
Offers out to subcontractors, listed by crew, with the price offered and the answer still awaited. Swipe sideways to see the whole screen. Screen from SUBR's demonstration workspace. All names are invented.

Pre-start

One acceptance per scope opens one job. None of them can be marked mobilised until its 23-item pre-start check is ticked.

The pre-start clearance on a job in SUBR, with the 23 items to tick before it can mobilise and none of them ticked yet. The first two groups are shown.
The pre-start check on a job that has just been received: 23 items to tick, none done yet, so it cannot be mobilised. The first two groups are shown. Screen from SUBR's demonstration workspace. All names are invented.

On site and closed out

The site manager logs each day across the jobs, and the whole fit-out stays on the one project the quote created.

The jobs board in SUBR with every job and its stage listed on the left, and a job with crew on site open on the right showing its progress and its to-do list.
The jobs board: every job and its stage, with a job on site open to show its progress and to-do list. Each day is logged on the job as a check-in. Swipe sideways to see the whole screen. Screen from SUBR's demonstration workspace. All names are invented.

Who sees what

A surveyor can read and check the quote and cut the scopes without ever seeing a price. Only the owner, admin and operations seats see the money. SUBR sends nothing itself: the office sends every link.

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Other trades

Building servicesAn M and E contractor sending out a school refurbishmentGroundworks and civilsA groundworks firm sending out a car park and drainage jobRoofingA roofing contractor sending out an industrial reroofBuilding maintenance and refurbishmentA maintenance contractor splitting a refurbishment across trades
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See it on a quote

A short call. We walk a dummy quote from PDF to jobs on site.

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