Building maintenance and refurbishment: worked example

A maintenance contractor splitting a refurbishment across trades

Maintenance and refurbishment work is often a small quote split across many trades. This is how a multi-trade contractor would send one out with SUBR.

The Review section of a quote in SUBR with four steps marked Done: the quote read, the read checked against the document, approved for scope, and two scopes cut.
A quote that has been read, checked with the office's two ticks and approved, with two scopes cut from it. Screen from SUBR's demonstration workspace. All names are invented.

This is a worked example, not a customer story. SUBR is new, so we show how a firm like this would use it. Real case studies from our Founding Firms will replace these examples.

The firm

A multi-trade contractor serving commercial landlords and public buildings, with its own operatives and partner firms for electrical, gas and air conditioning work.

Before SUBR

A refurbishment quote for a set of offices covers strip-out, joinery, electrics, heating and making good. The electrical and heating parts go to partner firms, so the office rebuilds those lines for each one with the figures removed.

Then it chases each partner by phone to find out who has accepted and when they can start.

With SUBR

Each step on a real SUBR screen. The screens come from the demonstration workspace and show one example job, a brickwork repair; a building maintenance and refurbishment quote goes through exactly the same steps.

Quote read

The office uploads the quote PDF, AI reads it, and the office checks the read with two ticks.

The AI's read of a quote in SUBR: a scope summary, labour breakdown, materials breakdown, quantities, preparation and completion tasks, and the wording for the subcontractor.
What the AI read from the quote PDF: scope, labour, materials, quantities and the wording for the subcontractor. Screen from SUBR's demonstration workspace. All names are invented.

Scopes built

SUBR cuts an electrical scope and a heating scope with no costs, margin or client price, plus materials requests for the suppliers and a scope of works for the project manager.

The works section of a scope in SUBR with the sub-contractor scope, scaffolding scope, powered access and site materials supplier scope, and no costs, margin or client price.
One scope cut from the quote: the work, the scaffold and the materials wording a subcontractor needs. No job costs, margin or client price. Screen from SUBR's demonstration workspace. All names are invented.

Work offered

Each partner firm gets its own link and answers on the phone. One acceptance opens one job and closes the other offers on that scope.

A subcontractor's offer on a phone: price, basis, duration, payment and start date, what the job is, and four buttons to accept, decline, ask a question or propose a price.
The same offer on the subcontractor's phone: accept, decline, ask a question or propose a price. No account. Screen from SUBR, shown with invented example details. All names are invented.
The offers screen in SUBR with offers out to subcontractors listed by crew, and one offer open showing its price, its subcontractor and its status.
Offers out to subcontractors, listed by crew, with the price offered and the answer still awaited. Swipe sideways to see the whole screen. Screen from SUBR's demonstration workspace. All names are invented.

Pre-start

Each job has a 23-item pre-start check that must be ticked before it can be marked mobilised.

The pre-start clearance on a job in SUBR, with the 23 items to tick before it can mobilise and none of them ticked yet. The first two groups are shown.
The pre-start check on a job that has just been received: 23 items to tick, none done yet, so it cannot be mobilised. The first two groups are shown. Screen from SUBR's demonstration workspace. All names are invented.

On site and closed out

The site manager logs the day, and every job from the refurbishment quote sits on one project through to close-out.

The jobs board in SUBR with every job and its stage listed on the left, and a job with crew on site open on the right showing its progress and its to-do list.
The jobs board: every job and its stage, with a job on site open to show its progress and to-do list. Each day is logged on the job as a check-in. Swipe sideways to see the whole screen. Screen from SUBR's demonstration workspace. All names are invented.

Other trades

Building servicesAn M and E contractor sending out a school refurbishmentInteriors and fit-outA fit-out contractor turning one office quote into five packagesGroundworks and civilsA groundworks firm sending out a car park and drainage jobRoofingA roofing contractor sending out an industrial reroof
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See it on a quote

A short call. We walk a dummy quote from PDF to jobs on site.

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